Vacancy: Program Officer and Program Assistant in Provincial Offices and account officer in federal office

National Federation of the Disabled Nepal (NFDN) is the national umbrella organization of persons with disabilities representing more than 335 member organizations throughout the country. NFDN is seeking for qualified personnel for the following position to work in its province offices and federal office:
Surkhet (Karnali province), Butwal (Province 5) and Kathmandu (Federal office)

A. Position: Program Officer

Number of Staff Needed: 1
Duty Station: NFDN’s Province Office – Surkhet with frequent field visit too as the need of programs and project

Required qualification, skills and experiences

• At least Bachelor degree in any discipline (with preference to Management, Sociology or disability study)
• At least 2 years working experiences in NGO sector leading position. (experience on disability related program management or implementation will be preferred)
• Having experience or interested to work in community level
• Strong communication, coordination and team building skills
• Strong knowledge of proposal writing, program planning, monitoring and reporting
• Good enough capacity to understand and speak in English speaking and writing
• Good enough capacity to speak and writing in Nepali language (ability to speak other local language will be preferred).
• Good knowledge and skill in data and information collection, documentation and presentation with appropriate format.
• Good knowledge in disability, its new dimensions, rights based approach, disability related international legal framework, CRPD, disability specific laws and policies, Sustainable Development Goals etc.
• Good computer skill in operating basic computer programs such as MS office packs with email and internet handling.
• Skillful in searching information in internet, operating social media, making news and activity reports when needed.
• Knowledge and experience of day to day office operation, administrative work, document verification, organizing meeting, writing minutes, record keeping, staff monitoring etc.,

Key duties and responsibilities

• Work as the key focal person of province office of NFDN under the supervision and monitoring of federal office of NFDN.
• Lead overall management and day to day operation of programs, projects of province office
• Support province office to develop program/project proposal, organize meeting with partners and present the proposal.
• Prepare Program/project implementation plan for province office and ensure that the plan is implemented effectively.
• Support to develop the capacities member Disabled Peoples Organizations (DPOs) of respective province in advocacy, good governance, leadership, participation in the close coordination with the province committee.
• Enhance of capacity of NFDN’s province office in terms of its effective management, good governance and performance.
• Lead the day to day administrative work of the province office, documentation, document verification, record keeping, staff mobilization and staff monitoring
• Produce annual reports of province level programs, periodic project or activity report and submit to the relevant agencies (such as board, partners, government agencies etc.)
• Monitor the project activities and guide the project staffs as per the observation
• Support province committee for making advocacy plan and strategies, implementation, documentation and follow-up.
• Produce report, news, case studies and publish in the official website and social media of NFDN in the consensus of federal office.
• Work other job as designated by federal or province committee.

B. Position: Program Assistant

Number of Staff: 1 Duty Station: NFDN’s Province Office – Butwal with frequent field visit to as the need of programs and project

Required qualification, skills and experiences

• Completed Minimum 10+2 or equivalent with accounting background.
• Good Skill and knowledge of filing, recording keeping and account keeping
• Good verbal and written skill of communication in Nepali.
• Fluent in computer typing in Nepali and English (Including Unicode)
• Good in handling basic computer programs (Ms. Word, Excel, Power point), email and internet
• Persons having skill and knowledge of account keeping will be in priority
• Having good knowledge in disability issues and disability specific laws and policies
• Person having working experience in disability field will be in priority
• Skill and knowledge of drafting and dispatching letters

Key duties and responsibilities

• Work as the main supporting hand of the program officer, provincial president, secretary and treasurer for their day to day office business.
• Handle the secretarial works (handling reception desk, delivering message, managing meeting schedule, drafting letter, entering data and typing report or documentation, keeping records, filing etc.) as per the guidance and direction of program officer or province board
• Do official communication as per the guidance and consultation of program officer and board
• Provide counselling and disability related information to the visitors and beneficiaries who come at office for the same purpose.
• Support for account keeping of all financial activities and collection of necessary supporting documents.
• Carry out the work related to banking (deposit and collection of cheque or cash, collection of different bank statements etc.) and letter dispatching.
• Support to the program officer and board member for management while conducting training, orientation, advocacy meetings, interaction, workshops

C. Position: Account officer

Number of Staff: 1 Duty Station: NFDN’s Federal Office – Kathmandu with field visit too as the need of programs and project

Required qualification, skills and experiences

• At least bachelor degree in management or financial accounting or business studies.
• At least two years’ experience in the relevant filed.
• Very good working experience of handling accounting software.
• Very good working experience of budgetary control, financial planning and budgeting.
• Experience in leading the financial account keeping, handing accounting software.
• Very good skill of account keeping in standard accounting system.
• Sound Knowledge in budgetary control and financial planning.
• Very good knowledge and skills of handling computer applications such as Ms Word, Excel, PowerPoint.
• Good skill in using internet and email.
• Good verbal and written communication skills in both English and Nepali language.
• Positive attitudes towards disability and persons with disabilities.
• Have ability to maintain a high level of accuracy and confidentiality concerning financial document

Key duties and responsibilities

• Manage the NFDN’s central financial accounting system as per the financial guidelines and the provision mentioned in the constitution of NFDN.
• Manage the financial and accounting system of project the project.
• Prepare the annual budget, expenditure details and complete financial status of project and submit to the treasurer, admin manager and other relevant authorities as needed.
• Prepare the monthly, quarterly, bi-annual and annual financial reports and submit to concern authority and stakeholders according to organization’s policy and partnership agreement.
• Take the responsibility of petty cash management and keeping up-to-date record of its expenditure.
• Ensure financial management of the project according to financial and administration policy, partnership agreement, approved plan and budget. In this regard, up-to-date records of financial transaction of project activities should be kept.
• As per requirement and budget availability, procure necessary goods according to organizational policy, also keeping up-to-date record of the expenditures.
• Make the accounting system of NFDN scientific, transparent and smooth through computerized system and strengthen the financial mechanism.
• Produce all financial details and reports of projects as per the need of organization.
• Support project coordinator in planning and preparing annual/detail budget of the project.
•  Maintain inventory of office properties; maintaining personal file record, leaves, and project planning records.
•  Support in internal and external financial audit.
• Prepare the budget of new projects to be submitted to different agencies or partners as per need.
• Ensure that, all necessary supporting documents related to each financial transaction such as income and expenditure, payable and receivable, assets and properties etc. are available and the legal compliances of each document are ensured in line with the system developed by the organization, financial provisions guided by the constitution of NFDN, financial guidelines of organization and national laws and rules.
• Update the bank balance of bank accounts of organization and make the bank reconciliation every month.
• Update the financial status of organization every month.
• Get all the financial transactions of organization audited within every fiscal year according the constitution and financial guidelines of organization.
• Promote good governance in the financial activities of NFDN.
• Perform other activities related to financial transactions as assigned.

How to Apply

•  Interested candidates has to do as following to apply
  a) Fill the short form and send it to us in the given mail address. To download the form please click here.
  b) Submit a Cover Application letter and your Updated CV
  c) Submit all three documents (short form, cover application letter and updated CV) via email in vacancy@nfdn.org.np
• Last date of submission : 23rd February, 2020
• Each candidate should clearly mention the name of position and duty station where he or she wants to apply in the cover letter and in subject line of the email as well.
• One candidate can apply for only one position.
• The application submitted without mentioning the name of position for which he/she wants to apply for and applying for more than one position, will automatically be disqualified.

Note: Only short listed candidates will be called for written test and interview. Qualified and Competent Persons with Disabilities, Women, Dalits and people from marginalized communities will be given special privilege.

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